Memorial Event Application

Contact Name *

Name of person coordinating memorial planning

First Name

Last Name

Address *

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Primary Phone *

(###)

###

####

Primary Phone Type *

Cell

Landline

Secondary Phone

(###)

###

####

Secondary Phone Type

Cell

Landline

Proposed Date *

of memorial celebration

MM

DD

YYYY

Access Begin Time *

Time will you need access to the building to begin setting up

Hour

Minute

Second

AM PM

Celebration Begin Time *

Time memorial celebration will begin

Hour

Minute

Second

AM PM

Reception Begin Time *

Time memorial celebration will end / reception will begin

Hour

Minute

Second

AM PM

Cleanup Begin Time *

Time reception will end / cleanup will begin

Hour

Minute

Second

AM PM

Access End Time *

Time when all associated with the memorial will have exited the building

Hour

Minute

Second

AM PM

Food During Reception *

Will you be serving or having food/beverages during the reception?

Yes

No

Meals on Site *

Which meals will you be having during the reception? Check all that apply.

Breakfast

Lunch

Dinner

Refreshments or Snacks

No food or beverages during event

Caterer *

Will you be using a caterer?

Yes

No

To be determined

Caterer Responsibility

Caterer will drop off food

Caterer will serve food

Bar Service *

Will you be using bar service? Bar servers are required to provide valid Vermont liquor license and proof of insurance.

Yes

No

To be determined

Security Service *

Will you be hiring a security service or guard? Security service must be approved in advance and in writing by All Souls.

Yes

No

Over 70 Vehicles *

Are more than 70 vehicles expected? If more than 70 vehicles are expected, the licensee/facilitator is expected to either hire a parking company, or assign at least two volunteers to direct parking until at least 15 minutes after the event has started.

Yes

No

Parking Management

If more than 70 vehicles are expected, select one, then enter details below:

Parking company will manage parking

Volunteers will manage parking

Extras

Which extra options would you like (at additional cost)? Check all that apply.

Smart TV

Portable Sound System (for use in areas other than Sanctuary)

Florist *

Will you be working with a florist to deliver flowers?

Yes

No

Music Option *

Your memorial package includes music by an All Souls staff member or designee. Do you wish to use this provision, or supply your own music at your expense?

All Souls to supply music - Included

Music will be supplied by us - At our own expense