Sponsored Event Application

Contact Name *

Name of person coordinating event

First Name

Last Name

Address *

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Primary Phone *

(###)

###

####

Primary Phone Type *

Cell

Landline

Secondary Phone

(###)

###

####

Secondary Phone Type

Cell

Landline

Proposed Date *

MM

DD

YYYY

Access Begin Time *

Time you will need access to the building to begin setting up

Hour

Minute

Second

AM PM

Event Begin Time *

Time event will begin

Hour

Minute

Second

AM PM

Cleanup Begin Time *

Time event will end / cleanup will begin

Hour

Minute

Second

AM PM

Access End Time *

Time when all associated with the event will have exited the building

Hour

Minute

Second

AM PM

Areas Requested *

--> The outdoor spaces directly behind the All Souls building are not to be used for group gatherings. Check all that apply.

First Floor (Includes Sanctuary, Gathering Hall, Sun Porch; excludes Kitchen)

Sanctuary (No food/beverages allowed except bottled water)

Gathering Hall and Sun Porch

Kitchen (Mandatory if serving or having any food/beverages)

North Classroom

Other -

Food During Event *

Will you be serving or having food/beverages during the event?

Yes

No

Meals on Site *

Which meals will you be having during your event? Check all that apply.

Breakfast

Lunch

Dinner

Refreshments or Snacks

No food or beverages during event

Caterer *

Will you be using a caterer?

Yes

No

To be determined

Caterer Responsibility

Caterer will drop off food

Caterer will serve food

Bar Service *

Will you be using bar service? Bar servers are required to provide valid Vermont liquor license and proof of insurance.

Yes

No

To be determined

Security Service *

Will you be hiring a security service or guard? Security service must be approved in advance and in writing by All Souls.

Yes

No

Over 70 Vehicles *

Are more than 70 vehicles expected? If more than 70 vehicles are expected, the licensee/facilitator is expected to either hire a parking company, or assign at least two volunteers to direct parking until at least 15 minutes after the event has started.

Yes

No

Parking Management

If more than 70 vehicles are expected, select one, then enter details below:

Parking company will manage parking

Volunteers will manage parking

Options

Which optional services do you want? Check all that apply:

Smart TV

Portable Sound System (For use in areas other than Sanctuary)

Liability Insurance *

Liability insurance is required if any kind of bodywork or body modality will be done during the event; a copy of current liability insurance must be provided to All Souls Interfaith Gathering prior to date of event.

Yes, there will be bodywork or body modality at the event.

N/A - There will not be bodywork or body modality at the event.